Executive Assistant (m/f/d)
Responsibilities
- Manage and coordinate the CEO’s calendar, appointments, and meetings to optimize time and priorities
- Prepare, review, and organize agenda for executive meetings
- Serve as the primary point of contact between the CEO and internal teams, board members, clients, and external partners
- Handle confidential information with discretion and maintain a high level of professionalism
- Coordinate travel arrangements, itineraries, expenses etc. for the CEO
- Assist in the preparation and follow-up of board meetings and executive sessions
- Monitor and prioritize incoming communications, including emails, calls, and correspondence
- Support special projects and initiatives as assigned by the CEO
- Facilitate smooth communication and workflow across departments on behalf of the CEO
- Conduct research and compile information to assist the CEO in decision-making processes
Profile
- Vocational training or Bachelor and experience as an executive assistant in a fast-paced environment
- Fluent in German and English (written and spoken)
- Exceptional organizational and time management abilities
- Advanced proficiency in Microsoft Office Suite
- Strong problem-solving skills and attention to detail
- Excellent communication and interpersonal skills
- Discretion in handling confidential information
- Comfortable with AI-powered productivity tools (e.g., scheduling, transcription, project management)
- Willingness to learn and adapt to new technologies
- Self-starter with a keen eye for process improvement
- Ability to identify new solutions to streamline workflows
Benefits
- Our client is a global innovator in digital solutions for the architecture, engineering, and construction industry, delivering advanced technology that supports the entire design-to-build process
- With strong expertise in BIM, cloud collaboration, and automated workflows, the company empowers professionals worldwide to work more efficiently, precisely, and sustainably
- Its international culture, modern tech environment, and fast-growing market make it an attractive workplace for talents seeking impact, innovation, and professional growth
Salary information
- The compensation package is competitive, with a target level around €80,000, depending on experience and profile. Highly qualified candidates may be considered above this range
About Hays
Discover the modern way of recruiting in the sales and marketing field. With us you receive the perfect support for ensuring your professional success – together with consultants specialised in your industry. Our experience and know-how allow us to assist you individually in planning your next career steps, from choosing the right position to your first day on the job and beyond. Register with us and reap the benefits of interesting job offers that match your skills and experience – all completely free of charge.
Hays stands for diversity and actively promotes equal opportunities and participation. Everyone - regardless of gender, sexual orientation, disability, age, origin, cultural or religious affiliation - has the same opportunities with us. We therefore invite everyone, especially people with disabilities, to apply for a position with us.
Staffing process for a permanent or temporary position
- Analysis of qualifications
- Telephone or personal interview
- Contact with customers
- Contract with Hays
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1. Analysis of qualifications
We will review your application documents and carry out a detailed analysis of your professional qualification.
Contact at Hays
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